Creating Rules and Content Filtering

Out of the box, Mail Warden Pro is highly effective in the defense against a wide array of email dangers, but no technology knows your business like you do. Create custom rules to align with the email usage requirements of your company.

• Create a White List of approved domains and senders to ensure legitimate email is not classified as spam.
• This is a second layer of prevention in addition to the GSSC near zero false positive percentage)
• Filter racially harassing or sexually explicit content that could lead to legal liabilities.
• Improve employee productivity by filtering non-business related emails
• Free system resources by limiting mailbox size limits

Content Filtering with White and Black Lists

Use the White and Black list rules to create approved and banned lists of content, domains, IP addresses, or keywords to align with your policy. Then assign an action to determine how each message will be distributed.

Rule Actions

• Accept
• Reject
• Return to Sender
• Quarantine: This action can be very useful when you start using Mail Warden Pro and want to test your customized rules. By using the Quarantine action with some rules, it will allow you to look at your archive messages after a few weeks to determine if the rules you created are effective or if new conditions need to be applied.

Additional Actions

• Archive Messages –Create copies of all employee email communications. This is a great benefit for those who are mandated to store the messages for regulatory compliance.
• Insert Text – Place text at the top or bottom of every message sent. This can used to place a Disclaimer notice at the bottom of every outbound message.
• Forward – Forward a copy of every message to another email address, such as a compliance officer who deals with email security issues.